Description

Westaff is seeking an Accounting Specialist for a local non-profit organization in Helena, MT!! 

Schedule: M-F, 8am-5pm

Permanent position for the right fit!

Pay: $22.00/hr

Duties:

• Prepares invoices, journal vouchers, and maintains a subsidiary ledger for various programs and organizations.
• Performs Payroll processing functions.
• Prepare monthly accounts receivable entries and maintain a subsidiary ledger.
• Prepare monthly CACFP claims and submit to the State for the reimbursement.
• Enter journal voucher transactions as requested by the budget analysts.
• Review the daily deposit for Rocky and prepare deposit slip for banking transactions.
• Prepare cash receipts recording all deposits and ACH revenue transactions in the appropriate general ledger and using the appropriate chart of accounts for each legal entity.
• Reconcile all bank accounts.
• Clear checks with Positive Pay program daily.
• Review timesheets to ensure accuracy, completeness, and authorization.
• Perform data entry with a high level of accuracy and speed.
• Execute pre-payroll processes, analyze report results, verify hours paid, rates of pay, employee deductions or withholdings, and make necessary adjustments to resolve issues.
• Reconcile and audit the use and accrual of leave benefits for adherence with personnel policies.
• Calculate wage assignments including garnishments, child support, tax levies, etc.
• Calculate and process employee termination payments, including leave liability payouts and appropriate deductions and withholdings.
• Prepare payroll checks and ACH transactions for payment of wages.
• Reconcile and prepare invoices and journal vouchers for payroll deductions each pay period (tax withholding, benefit deductions, etc.).
• Prepare and process benefit refunds.
• Prepare and distribute payroll reports to Program Directors each pay period.
• Assist Program Directors and staff with questions or issues related to timesheets, the payroll process and paycheck inquiries.
• Maintain and update the Payroll Process Procedures as necessary.
• Prepare and file quarterly tax reports for MT Unemployment and Federal 941.
• Prepare and file monthly workers compensation report.
• Annually reconcile and generate W-2s.
• Other payroll processing, fiscal filing, general ledger, payroll data/system maintenance and other duties as assigned.

Qualifications:

• Bookkeeping, accounting principles, record keeping, and office practices and procedures
• Considerable knowledge of automated accounting and payroll systems
• Banking procedures
• Agency fiscal policies and how they relate to accounting transactions
• PC and related software including Microsoft Word, Excel, Outlook, Adobe, QuickBooks and payroll software
• Payroll administration principals, practices, and procedures
• State and federal laws and regulations relating to payroll taxes, benefit plans, pre-tax deductions and garnishments
• Human Resource policies and how they relate to payroll practices
• Electronic and paper filing systems
• Analyze and interpret written documentation
• Identify complex problems; evaluate information related to those problems, and recommend solutions to those problems
• Maintain the confidentiality of records related to employees, vendors, and clients and all its subsidiaries
• Exercise good judgment, flexibility, and sensitivity in response to changing situations and priorities
• Manage multiple tasks, set priorities, and take the actions necessary to accomplish those tasks
• Perform payroll or accounting functions with accuracy and speed under pressure of time sensitive deadlines
• Operate a 10-key calculator accurately and make accurate mathematical computations
• Follow oral and written instructions, as well as, communicate effectively orally and in writing
• Develop and maintain effective working relationships with coworkers, outside entities and the public
• Work independently and as a member of a team
• Must pass a background check

 Education:

• Requires high school diploma, GED, or equivalent.
• Two years of accounting courses, two years of progressively responsible payroll related work experience, and one year of accounting work experience.
• Education and coursework including using Microsoft Word and Excel software, and automated accounting systems.
• Experience with Abila MIP is preferred.
• Other combinations of education and experience which could provide this knowledge and abilities will be evaluated.

Don’t miss out – apply TODAY for our Accounting Specialist position!

Military & Veterans encouraged to apply 

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